This blog is based on Tech Target series of white papers produced in association with the InfoArchive Consortium (IAC) focused on next generation data preservation.
Experts agree upon 7 fundamental features and functions which are essential to any next-generation archiving solution:
#1 - Leverages and supports the key digital standards, in particular PDF, PDF/A, PDF/UA and XML;
#2 - Deploys an architecture designed for much greater capacity and scale—providing access to potentially hundreds of billions of documents using the latest advances in storage technology, with a storage infrastructure that is common across archives;
#3 - Requires a much lower initial capital investment than legacy systems built around paper formats and models, while using pricing models that are more relevant to today’s market than legacy paper-based solutions—i.e., prices based on storage capacity (per terabyte) as opposed to prices based on a per-user model;
#4 - Allows customers to have real-time access to relevant information, including mobile applications and self-service portals;
#5 - Addresses cloud-based deployment models, with the ability and agility to store information either on-premises or off-premises in the cloud;
#6 - Enables consistent management across the enterprise, including establishing and enforcing policies for regulatory compliance;
#7 - Supports digital formats and standards so the organization can leverage big data analytics in ways that go beyond the physical capabilities of legacy print-based systems.
To learn more about next generation data preservation, see why organizations need to move away from their legacy archiving system in this post from Crawford’s Tech Target series.